As part of any recruitment process, James Cropper collects and processes personal data relating to job applicants, we are committed to being transparent about how we collect and use this data.
Contact details of the Data Controller:
Kendal, LA9 7PZ
What information do we collect?
your name, address and contact details, including email address and telephone number;
details of your qualifications, skills, experience and employment history;
information about your current level of remuneration, including benefit entitlements;
Information about your entitlement to work in the UK.
How is this information Collected and stored?
We may collect this information in a variety of ways. For example, data might be contained in application forms or CV’S, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.
We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so.
Data will be stored in a range of different places, including on your application record in physical paper form, in HR restricted PC drives and on other IT systems (including email).
Why do James Cropper process personal data?
We may need to process your data to enter into a contract with you should you be successful in securing a role. In some cases, we need to process data to ensure that we are complying with our legal obligations. For example, it is mandatory to check an applicant's eligibility to work in the UK before employment starts.
James Cropper has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment. We may also need to process data from job applicants to respond to and defend against legal claims.
Who has access to data?
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.
We will not share your data with third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you.
Your data will not be transferred outside of the European Economic Area (EEA).
How does James Cropper protect your data?
We take the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
For how long do we keep your data?
If your application for employment is unsuccessful, we will hold your data on file for 6 (six) months after the end of the relevant recruitment process. At the end of that period, or if you request the erasure of your information, your data is deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your Human Resources file (electronic and paper based) and retained during your employment. The periods for which your data will be held will be provided to you in our Data Protection Policy.
As a data subject, you have a number of rights. You can:
access and obtain a copy of your data on request;
require the organisation to change incorrect or incomplete data;
require the organisation to delete or stop processing your data,
If you would like to exercise any of these rights or you are un happy with how we have used you data, please email Recruitment@Cropper.com.
If you believe that we have not complied with your data protection rights you can complain to the Information Commissioner, which is the supervisory authority for data protection in the UK.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to James Cropper during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.
Automated decision making
No decisions that affect recruitment are made solely by automated means.